Section 5: Key Actions within 6 Months of Disaster

5.K

Key Points

  • After six months, IHART co-ordinates and supports the planning process to integrate plans with the longer term change process based on the real time evaluation findings.

  • IHART and International Fundraising support member/country programme to develop a fundraising programme.

  • Manage the phase out in collaboration with the disaster-affected communities. Phase-out should not be treated as closure of activities, rather a change in leadership. The following aspects should be followed:

    • Building strong community institutions, particularly women’s leadership and women’s organisations that can carry forward work initiated by the Emergency Response and Resilience Programme.

    • Maintaining all staff details on file so that relevant skills can be redeployed in future, update of asset inventories.

    • Consultation of local/national labour laws and relevant employment legislation in case of termination of a large number of contracts.

    • Employment of extra security and protection measures to protect ActionAid assets.

    • Notice provided well in advance for all other contracts such as lease contract, bank accounts and vehicle contracts.

    • Submission of all project completion reports such as final report and audit reports well in advance of the programme phase-out/ handover. Archive key programme, audit and financial documents for at least the next five years.

    • All assets to be handed over to local organisations and/or authorities will be properly documented. The condition of the use of assets must be marked in the documentation. The MOU agreed with partners at the outset of the partnership should also clearly spell out how the organisations are going to handle ActionAid’s liabilities, legal obligation and pending legal issues.

  • Evaluation to consolidate learning from the programme.

  • Information sharing at a local, national and global level.